How to select a task management tool that fit your needs?

2017-10-17 14:09:00
Summary :Selecting a task management tool that fit your needs is essential.

The introduction of task management tool

Task management tools are used widely by individuals and teams all over the world. It can help us complete projects more efficiently by organizing related tasks. Task management tools come in many forms, but in general it can improve work efficiently, stay organized, meet deadlines, ensure teams and individuals are being utilized in the correct ways.

Know benefits of using a task management tool
Task management tools play a vital role in teams, which can help end users work smarter, get more done and experience more success.
When properly applied, task management tools can:
1. Manage and organize workloads – Make sure you know what you have to do and which items have priority.
2. Increase efficiency – Applying an optimal amount of resources and time to a task.
3. Improve quality of work – when tasks are organized, quality is never sacrificed for speed of production .
4. Reduce waste – Eliminate time spent thinking of what to do next.
5. Meet deadlines – With an organized task management system you and your team work more efficiently making deadlines.

Choose the right task management tool
There are a ton tools to choose from in this market. Finding the task management tool that fits your needs and thought is crucial for individual and teams. Some tools are extremely basic while others offer a wide range of functionalities to meet the demand of individual and teams.
It is essential to keep in mind that the complexity or simplicity of a tool does not make it the best solution. Based on your needs, a task management tool that help you and your team work better together and boost production is very important. There are five key things to consider when you are ready to use a task management tool as follow: type of tasks, size of teams, priority of access, data analysis and its expansibility.

Based on these, I recommend a free and open source project management software named ZenTao, which include task management meet your demand. The link is


Cloud or Private?

Open Source

  • Free private deployment
  • Open Source
  • Not limited to business
  • Based on ZPL
  • Standard technical support
Download Demo


  • All Open Source features
  • Powerful private deployment
  • SVN and Git integration
  • Gantt charts, Kanban and work logs
  • Word and Excel import&export
  • SMS notification & Mobile apps
  • Professional technical support
Free trial  Demo  Price & Buy


  • All Professional features
  • OPS management
  • Attendance management
  • Feedback management
  • Preview documnet Online
  • Diff documnet Online
  • Edit documnet Online(come soon)
Free trial Demo  Price & Buy


  • All Professional features
  • Get Started by one click
  • No hardware & Maintenance free
  • Built-in SVN and Git
  • Daily backup
  • Switch to private deployment anytime
ZenTao Cloud
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open source Scrum Tool


• 30,000+ teams

• 200,000+ projects

• 800,000+ developers

• 53% of the local market share

Free & Open

• Open source and unlimited to commercial

• Powerful extension mechanism and various plug-ins

• Convenient customization

• Available on Github

• Under Z Public License


Refined ALM support

• Zero downtime upgrades 

• Integrate Git and SVN (pro)

• Word and Excel import & export (pro)

• Preivew-Edit-Diff document online(ent)

• Integrate OPS-Attendance-Feedback(ent)


• ZenTao team has involved in open source since 2004

• Frequent releases and free upgrade forever(even self-hosted) 

• Instant and powerful support for 20000+ companies


• Best practice that fully supports Scrum

• Features including test, document, release, plan and backlog

• For Agile but not limited to Agile


• Applicable for different sized team

• Applicable for Agile/Waterfall

• Modules can be used in any combination

• Both private deployment and Cloud Apps