How to select a task management tool that fit your needs?

2017-10-17 14:09:00
Summary :Selecting a task management tool that fit your needs is essential.

The introduction of task management tool

Task management tools are used widely by individuals and teams all over the world. It can help us complete projects more efficiently by organizing related tasks. Task management tools come in many forms, but in general it can improve work efficiently, stay organized, meet deadlines, ensure teams and individuals are being utilized in the correct ways.

Know benefits of using a task management tool
Task management tools play a vital role in teams, which can help end users work smarter, get more done and experience more success.
When properly applied, task management tools can:
1. Manage and organize workloads – Make sure you know what you have to do and which items have priority.
2. Increase efficiency – Applying an optimal amount of resources and time to a task.
3. Improve quality of work – when tasks are organized, quality is never sacrificed for speed of production.
4. Reduce waste – Eliminate time spent thinking of what to do next.
5. Meet deadlines – With an organized task management system you and your team work more efficiently making deadlines.

Choose the right task management tool
There are tools to choose from in this market. Finding the task management tool that fits your needs and thought is crucial for individual and teams. Some tools are extremely basic while others offer a wide range of functionalities to meet the demand of individuals and teams.
It is essential to keep in mind that the complexity or simplicity of a tool does not make it the best solution. Based on your needs, a task management tool that helps you and your team work better together and boost production is very important. There are five key things to consider when you are ready to use a task management tool as follow: type of tasks, size of teams, the priority of access, data analysis and its expansibility.

Based on these, I recommend a free and open source project management software named ZenTao, which include task management meet your demand. The link is

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Why choose ZenTao


Serving 30,000+ teams

Serving 200,000+ projects

Serving 800,000+ developers

The #1 in local market share

Free & Open

Open source and unlimited to commercial

Powerful extension mechanism and various plug-ins

Available on Github

Either Self-Host or Cloud Apps


Refined ALM support

Zero downtime upgrades 

Integrate Git and SVN (pro)

Word and Excel import & export (pro)

Preview-Edit-Diff document online(ent)

Integrate OPS-Attendance-Feedback(ent)


ZenTao team has involved in open source since 2004

Frequent releases and free upgrade forever(even self-hosted) 

Instant and powerful support for 20000+ companies


Out of the box, Less config

Nice price for small team($9.9)

Design to adhere Scrum Best practice

For Agile but not restrict to Agile


Applicable for different sized teams

Applicable for Agile/Waterfall

Modules can be used in any combination

Convenient customization