In Documents, Sanplex provides Team Space, where teams can create and maintain public libraries and private libraries. In addition to managing libraries, you can also manage folders and documents within each library.

Sanplex also supports the Space concept in Team Space. You can create spaces, view libraries under each space on the Team Space home page, and browse the folders and documents after entering a library.

Next, we will explain how to use Team Space in detail.

1. Assign Permissions

1.1 Browse Permissions for Spaces

Go to Admin > User Management > Permissions > Document Management and assign the required permissions. Permission assignment can be configured flexibly based on actual business needs.

All document-related permissions can be maintained here.

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1.2 Operation Permissions for Spaces

Go to Admin > User Management > Permissions > Document Management and assign the required permissions. Permission assignment can be configured flexibly based on actual business needs.

All document-related permissions can be maintained here.

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2. Manage Spaces

2.1 Create a Space

Go to Documents > Team Space and click Create Space.

Note: The system includes a built-in default space. Existing (or migrated) libraries, folders, and documents can be placed under the default space and maintained there (for example, moved in batch).

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2.2 View Spaces

Click Team Space in the secondary navigation to open the Team Space home page. You can view created spaces and some of the libraries under each space. Click a space to open its details and view all libraries.

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2.3 Maintain Spaces

Click the Settings button in the upper-right corner to edit or delete a space.

Note: Deleting a space also deletes all libraries, folders, and documents under that space. You can restore them from Admin > System Settings > Recycle Bin. After restoration, the libraries and documents under that space are restored as well.

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3. Manage Team Libraries

3.1 Create a Team Library

Go to Documents > Team Space and click Create Library. You can create a team public library, and you can also create a personal private library here.

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In the library creation dialog, you can create a Wiki library and choose whether it is Public or Private.

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3.2 View Team/Personal Libraries and Documents

Switch libraries and folders in the tree navigation on the left to view the corresponding documents.

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3.3 Maintain Libraries and Folders

After creating a public or private library in Team Space, it appears in the left tree navigation.

Hover over a library and click More (on the right) to add folders, edit the library, or delete the library.

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Hover over a folder within a library and click More to add a sibling folder, add a subfolder, edit the folder, or delete the folder.

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• Edit Library: Click Edit Library from the dropdown to change the library name.

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• Delete Library / Delete Folder: Click Delete Library or Delete Folder. A confirmation dialog will appear.

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4. Manage Libraries

4.1 Create a Library

On the Team Space home page, enter a space (or click a library card on the home page). Then click Create in the upper-right corner and select Create Library from the dropdown menu.

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In the Create Library dialog, you can select the space the library belongs to, or create a new space, and then create the library under the selected space.

Note: Library access control is set to Public by default. You can switch it to Private. Private libraries support configuring an allowlist of users.

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4.2 View Team or Personal Libraries

On the space home page, you can view libraries under the space and the number of documents within each library.

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4.3 Maintain Team/Personal Libraries

On the space home page, click More on a library card to edit or delete the library.

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5. Manage Folders

5.1 Create a Folder

When a library contains no folders or documents, the left folder navigation is empty. Click Add Folder to create a new folder.

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When a library already contains documents, click Add Folder from the settings button at the bottom to create a new folder.

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When a folder already exists, click More on the right side of the folder to add a sibling folder or a subfolder.

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5.2 Maintain Folders

Click More on the right side of a folder to edit or delete it.

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When editing a folder, you can change its library and parent folder.

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