In Documents, Sanplex provides Product Space, where you can create product libraries and product documents under a specific product. In Product Space, you can also view the product’s API library and Attachment library (for files).

Sanplex provides a Product Space home page where you can browse product groups/portfolios and products. After entering a product, you can view the libraries and documents under that product.

Next, we will explain how to use Product Space in detail.

1. Assign Permissions

1.1 Browse Permissions for Product Space

Go to Admin > User Management > Permissions > Document Management > Browse Documents and assign the required permissions. Permission assignment can be configured flexibly based on actual business needs.

All document-related permissions can be maintained here.

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1.2 Operation Permissions for Product Space

Go to Admin > User Management > Permissions > Document Management > Create and Maintain Documents and assign the required permissions. Permission assignment can be configured flexibly based on actual business needs.

All document-related permissions can be maintained here.

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2. Use the Product Space Home Page

2.1 View the Home Page

Click Product Space in the secondary navigation to open the Product Space home page. By default, it displays the products you are responsible for, and you can also view other products. You can also choose to display closed products and products without documents.

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2.2 View Libraries and Documents

On the home page, click a product to view the libraries and documents under that product.

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3. Manage Product Libraries

3.1 Create a Product Library

Go to Documents > Product Space and click Create Library. You can create a Product Library, and you can also create an API Library under a product.

Note: When you enter Product Space, the system automatically creates a default Product Library for the product.

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In the library creation dialog, you can create a Wiki library or an API library. When creating a Product Library, you must select the target product. If you set access control to Private, you can configure an allowlist of users.

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3.2 View Libraries and Content Under a Product

You can select a product from the dropdown in the upper-left corner to view that product’s Product Library and API Library, along with the documents under them. You can also view files stored in the Attachment Library.

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3.3 Maintain Folders (Directories)

After creating a Product Library or API Library in Product Space, it appears in the tree navigation on the left.

Hover over a Product Library or API Library and click More (on the right) to add folders, edit the library, or delete the library.

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Hover over a Wiki folder or an API document folder and click More to add a sibling folder, add a subfolder, edit the folder, or delete the folder.

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• Edit Product Library: Click Edit Product Library from the dropdown to rename the library. The associated product cannot be changed at this time.

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• Delete Product Library: Click Delete Product Library or Delete Folder. A confirmation dialog will appear.

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4. Manage Libraries

4.1 Create a Library

On the Product Space home page, enter a product. Then click Create in the upper-right corner and select Create Library from the dropdown menu.

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In the library creation dialog, select the space the library belongs to, or create a new space, and then create the library under the selected space.

Note: Library access control is set to Public by default. You can switch it to Private. Private libraries support configuring an allowlist of users.

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4.2 View Libraries

On the home page, you can view the number of documents under a product library.

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After entering a product, you can view all libraries under that product. You can also switch products to view libraries under different products.

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5. Manage Folders (Directories)

5.1 Create a Folder

When a library contains no folders or documents, the left folder navigation is empty. Click Add Folder to create a new folder.

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When a library already contains documents, click Add Folder from the settings button at the bottom to create a new folder.

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When a folder already exists, click More on the right side of the folder to add a sibling folder or a subfolder.

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5.2 Maintain Folders

Click More on the right side of a folder to edit or delete it.

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When editing a folder, you can change its library and parent folder.

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