In Documents, Sanplex provides My Space, where users can create and maintain private libraries. Within a library, you can manage folders and documents.

Sanplex also supports the Space concept in My Space. You can create spaces, view libraries under each space on the My Space home page, and browse folders and documents after entering a library.

Next, we will explain how to use My Space in detail.

1. Assign Permissions

1.1 Browse Permissions for Spaces

Go to Admin > User Management > Permissions > Document Management and assign the required permissions. Permission assignment can be configured flexibly based on actual business needs.

All document-related permissions can be maintained here.

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1.2 Operation Permissions for Spaces

Go to Admin > User Management > Permissions > Document Management and assign the required permissions. Permission assignment can be configured flexibly based on actual business needs.

All document-related permissions can be maintained here.

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2. Manage Spaces

2.1 Create a Space

Go to Documents > My Space and click Create Space.

Note: The system includes a built-in default space. Existing (or migrated) libraries, folders, and documents can be placed under the default space and maintained there (for example, moved in batch).

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2.2 View Spaces

Click My Space in the secondary navigation to open the My Space home page. You can see the spaces you have created and some of the libraries under each space. Click a space to open its details and view all libraries.

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2.3 Maintain Spaces

Click the Settings button in the upper-right corner to edit or delete a space.

Note: Deleting a space also deletes all libraries, folders, and documents under that space. You can restore them from Admin > System Settings > Recycle Bin. After restoration, the libraries and documents under that space are restored as well.

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3. Manage Personal Libraries

3.1 Create a Personal Library

Go to Documents > My Space and click Create Library to create a personal library.

Note: A personal library is accessible only to its creator. Libraries created under other spaces can be configured with separate permissions.

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In the library creation dialog, only Wiki libraries are supported.

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3.2 View Personal Libraries and Documents

Use the tree navigation on the left side of the document list to view all libraries you created and their document folders.

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3.3 Maintain Personal Libraries and Folders

A personal library created in My Space appears in the left tree navigation.

Hover over a library and click More (on the right) to add folders, edit the library, or delete the library.

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Hover over a Wiki folder (or an API documentation folder) and click More to add a sibling folder, add a subfolder, edit the folder, or delete the folder.

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• Edit Personal Library: Click Edit Personal Library from the dropdown to rename the library. Access control is Private (creator-only) and cannot be changed at this time.

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• Delete Personal Library: Click Delete Personal Library or Delete Folder from the dropdown. A confirmation dialog will appear.

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4. Manage Libraries

4.1 Create a Library

On the space home page, enter a space (or click a library card on the home page). Then click Create in the upper-right corner and select Create Library from the dropdown menu.

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In the Create Library dialog, you can select which space the library belongs to, or create a new space and create the library under it.

Note: Library access control can only be set to Private (creator-only). Libraries under other spaces can be configured with corresponding permissions.

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4.2 View Libraries

On the space home page, you can view libraries under the space and the number of documents within each library.

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4.3 Maintain Libraries

On the space home page, click More on a library card to edit or delete the library.

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5. Manage Folders

5.1 Create a Folder

When a library contains no folders or documents, the left folder navigation is empty. Click Add Folder to create a new folder.

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When a library already contains documents, click Add Folder from the settings button at the bottom to create a new folder.

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When a folder already exists, click More on the right side of the folder to add a sibling folder or subfolder.

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5.2 Maintain Folders

Click More on the right side of a folder to edit or delete it.

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When editing a folder, you can change its library and parent folder.

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6. View Other Information

In My Space, you can view Recently Viewed, My Starred, My Created, and My Edited items. These are displayed in the document list on the right and also support edit and delete operations.

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