Why software project management deviates from its requirements

2021-03-15 15:28:00
ZenTao Official
Summary : Have you ever seen a requirement from the client that is simple but turns out to be something else when delivered? Is the requirement too simple? Or anything goes wrong in project management?

Have you ever seen a requirement from the client that is simple but turns out to be something else when delivered? Just like this tree swing cartoon. What the client wants is a tire swing dangling from the tree, but a much deviated form is delivered in the end. Is the requirement too simple? Or anything goes wrong in project management? This happens quite often especially in software project management which usually requires remote collaboration and cross-department cooperation.

The Big C Problem in Software Project Management

A project involves a community of individuals working together to achieve the goals. A project manager's job is to keep track of the finer points of a project by having effective, productive, and substantive discussions. "About 90% of the time spent on a project by the project manager is spent on communication". Communication , as is well known, is a vital component of every well-organized project.

A proposal is usually completed by many organizations and cross-functional coordination. Documents and workshops are used to transfer material from one department to another. All should be aware of what the other team members are up to. Others could do his job and know exactly where to proceed if he demanded a leave. If there is a breakdown of coordination, the project will be postponed, and no one knows what he's been up to and appoint someone to take his spot.

Scrum activities also stress the significance. Remember the Daily Scrum. Daily Scrum is a 15-minute time-boxed meeting held every morning for team members before they begin working on the job for the day. It aims to inspect what each member of the project team is doing and to remind him of what he wants to achieve today. Daily Scrum ensures that everyone on the squad is on the same page.

How to Make Your Team on the Same Page of Software Project Management

Communication between team members is not seen on a Gantt Chart. You do not get the words of affirmation from the boss upstairs. It does not have the same kind of appeal as other project management topics. But it's important to get to the launch. If your team doesn't function in unity, your idea will not succeed. How are you going to keep the staff on the same page?

  1. Use project management solutions and collaboration tools . The more applications you use, the more you are lost in the noise. Try one all-inclusive solution, such as Jira Software or ZenTao ALM ,  with which your team members can work in the same system, particularly when they don't work in the same location.

  2. Hold meetings on a daily basis . Make sure everybody is speaking out their minds. You want to set up meetings where people can talk, not just listening. That's the perfect way for a project manager to be involved with what is going on in the front lines.

  3. Make transparency a policy . Model the three steps of successful communication, and the team will learn from you how to do it. Make the communications, whether via email, in the app, or in person, examples for those to follow. Using a personal contact, but be professional. People are learning from what they see.

The Uniqueness of Software Project Management

Almost all software projects today are carried out in dynamic settings, where the cause and effect in terms of functionality and performance can only be done in retrospective meetings. Nobody knows how and what functionality will bring value to consumers up front. In complex and unpredictable situations, making choices about whether to create is highly risky in dynamic and non-predictable environments. If you create the wrong functionality, you incur costs to reproduce and repair, meaning the missed opportunity to develop something of value instead.

A promising approach to build software in dynamic environments is to rapidly and systematically iterate the original project concept to completion before running out of time and other resources.

The Right Tool to Keep Software Project Management on Track

Project management software is much needed in today's project management practice. The new project management activity is so complex that it requires the use of software to function.

You must analyze the features of software and adapt them to the project management criteria while selecting the right project management software for your needs.

You should also use a guide to help the staff explain things. Effective project teams must choose the appropriate project management method. The distance created by different interpretations among departments can be minimized by coordinating and using resources to keep each other on the same page. Each team member should record their contributions in the system and keep the hours and cost of completion up to date.

A good software project management tool should include

  • Collaboration

The project management tool should make it easier for the team to work together. This ensures that the project's relevant stakeholders should be able to view and edit project records at any time.

As a result, software project management tools can provide access control and authentication management in order to provide project members with granular access standards.

  • Planning and Scheduling

One of the most important features of project management tools is scheduling. When it comes to task scheduling, most software project management tools allows you to create Gantt Charts.

Task dependencies may also be applied to schedules, allowing such tools to automatically view the project critical path and any resulting modifications to the critical path.

  • Issue Tracking

Throughout the software project lifecycle, there could be multiple issues that need continuous tracking and monitoring. One of the best examples of this being software defects/bugs. As a result, software project management tools can track and monitor bugs reported by project stakeholders.

  • Project Portfolio Management

When a company works on several projects, project portfolio management is one of the most important things to consider. The company should be able to track and measure several programs so that it can see how they are doing overall.

If you're a small business with a few ventures, you do not need this feature.

  • Document Management

Tons of documents are included in a project. The bulk of these records should be available to project partners. As a result, software project management tools can have a document management feature as well as a proper access control mechanism.

When documents are modified, they must be versioned. As a consequence, document versioning should be supported by the document management feature.

  • Resource Management

One of the most critical aspects of software project management tools is project resource management. This applies to both human resources and other resources. Throughout the software project life cycle, the software project management tools should display the use of resources.

  • Continuous Testing 

Nothing is more risky than deferring all testing before the completion of a project. Product teams can deterministically assess success and avoid problems with continuous testing. This method of testing significantly decreases the probability of project failure later on. Many of these problems are found far too late to be corrected. Product teams can avoid both the chance of failure and the risk of failure by practicing continuous testing.

  • Continuous Improvement 

At the end of a project's milestone, continuous improvement becomes increasingly necessary. Sprint planning, the construct and integration process, information transfer, and a variety of other issues can all cause problems. It's important to change the process to keep providing as much value to the client, the team, and the company.

Software project management solutions that are for Continuous Integration and Continuous Delivery(CI/CD) are Jira Software, ZenTao ALM .


Soft skills are a central component of project management and project leadership, and communication is one of them. You can create brilliant ideas and the most appealing scorecards, but if you can't connect, guide and inspire the team with strong soft skills, your hard skills will become more and more obsolete. When you are in a software project team, try to use tools like software and charts to help you collaborate with your team, and allow your team to speak and talk.

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